Processing Cash Payments

If Micronet has been configured to allow cash sales during invoicing and the invoice is for a cash debtor, the Payment screen displays.

Technical Tip To allow cash sales, a debtor with the ID "CASH" must be setup in your Debtor master file, and the Cash Sale field on the Debtor File Update screen - Extra tab must be set to Yes – see "File - Debtor - Extra". In addition, the Allow Cash Sales to be Paid field on the Invoicing Configuration screen must be set to Yes – see "Edit - Program - Invoicing"

Payment

The payment types displayed – e.g. Cash, Cheque, EFTPOS, Visa, Mastercard, Amex, Direct Deposit, and Gift Voucher – are setup in your system parameters and can be changed to suit your requirements (refer to "Edit Company - Edit - Payment Types").

The Paid Previously field shows any previous payment details for this sale. The Min Amt Required field shows the minimum amount the customer must pay.

To process the cash payment:

1. Create the invoice for the job using any of the previous procedures, e.g. normal invoice, free form invoice or progress claim.
2. When the Payment screen is displayed, enter the amount of the payment for this invoice in the This Payment field.

3. Enter the amount of the payment again – either against a single payment type or against a combination of payment types.

4. Complete the following additional steps if using any of the following payment methods:

• CASH – enter the full amount or enter more than the full amount for change to be given.
• CHEQUE – Micronet displays the Enter Banking Details screen. Enter the details then select the OK button.

• any card or EFTPOS – enter the full amount.

Technical Tip If the customer is paying by EFTPOS or credit card using Tyro, enter the payment amount as an EFTPOS payment type. If the customer wants cash out, increase the amount entered in the EFTPOS payment type field by the amount of cash out required. The cash out is indicated by the value in the Change field. If you just want to generate a cash out, then create a zero dollar invoice with a payment amount.

5. Select the Accept button.

Micronet displays the Select Output Device screen.

6. Select whether you want the invoice displayed on screen, printed, saved to a specific type of file, faxed, or emailed in a specific format.

Reference For more details on these options, refer to "Selecting the Output for Inquiries and Reports".

Micronet prints or displays the report and redisplays the Job Information screen.